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Workspace Analytics

Overview​

The Workspace Analytics feature provides a simple, report-style interface that allows you to analyze the relationship between users and Workspace Items. This powerful tool is designed to give you clear insights into how Workspace Items are assigned to users, whether through roles or direct assignment.

Why Use Workspace Analytics?​

You or your customers may want visibility of Access rights, or to understand who is using an application or system. Or you may want to simplify your access control. Workspace Analytics allows you to quickly get to the data you need.

  • View Workspace Items assigned via roles and by direct assignment to users.
  • Easily see access paths for users, including multiple role assignments and direct access.
  • Filter, order, and group the data to suit your specific needs.
  • Customise columns
  • Group by any Column
  • Export data for external analysis via Excel or another system
  • Create and Save default reports for easy re-use

Saving Report Configuration​

Report configuration can be saved, these are stored within the Policy System. Through the Policy system, report configurations can also be published and made available to sub-customers. Each report is selected via the drop-down. Users are able to save additional configurations, and to save the default configuration for use within their own tenant.

The Grouping, columns and ordering are all configurable via the Policy.

The following reports are defaulted and available by default to all Customers with Workspace.

Workspace Item Assignment​

This view is grouped by Workspace Item, it shows all of the Users that have access to the item and whether they have been directly assigned, or via a role. Grouped by items

Policy Configuration for Report

The configuration for this example report can be defined in a Workspace Report Policy document.

  {
    "Reports": [
    {
      "Name": "Workspace Item Assignment",
      "Columns": ["UPN","FullName","Department","Location","RoleName","AssignType"],
      "Groupings": [{"Column": "ItemName","Order": "asc"}]
    }
  }

Users Access Report​

This view is grouped by User, it shows all of the Workspace Items each user has access to, including whether it was directly assigned or via a role.

Grouped by users